Spectra's Time & Attendance
Tour/outdoor Duty Policies
Best Time & Attendance Solutions in Chennai
Spectra’s Time & Attendance solution is engineered to help organizations manage their human resource capital efficiently. It minimizes inconsistencies to ensure improved productivity while saving time in payroll processing. Collaborative in nature, the solution helps to eliminate time theft and reduce payroll lags. Using Biometric technology and smart card, data is systematically gathered and converted to a database format for HR administration and processing.
Our solution is a promise of increased safety and superior efficiency. It can be installed at prominent locations in the company premises. Real time movement data of all employees can be tracked with ease by bringing an entire workforce on a single platform.
Our straight-forward solution enhances ease for localized operations. It is backed by a powerful MIS for better planning and monitoring. A well-defined user management ensures menu-wise rights assignment to users. Our users get more power and control over the process, such like, menu-wise rights assignment, location-wise user rights for decentralized relevant data access and non-editable log of each and every action for audit trail, to name a few.
- Differing policy frameworks based on location, company, department, category or any combination of these, or even to individual employee
- Facility to define various employee groups and applicability of different attendance policies, as per their roles.
- HR users get to manage only the workforce assigned to them based on location, company, department or category.
- Central HR can access all data for all locations, all group companies.
- Work-flow for effortless inter-location transfers or deputations.
- Attendance system can be integrated with any HRMS/payroll system.
- Entire system can be configured to synchronize with active directory for ID creation/movement across OU/ID deletion etc.
Leave ManagementSpectra’s leave management is a fail-safe module to able take care of absence and leave payments with precision. The system can be configured to look after leave groups, clubbed leaves, leave calendar and layered approvals for an in-depth leave analysis and encashment.
Key Features of Spectra’s Leave Management Module
- Leave groups to manage employee-wise leave structure
- Multiple leave types with varying policies for carryover, encashment, eligibility, accruals etc.
- Facility to restrict applying for multiple types of leaves clubbed together
- Provision to restrict minimum & maximum days of leave through single request
- Work-flow with applying for, and layered approvals of leave requests through ESS
- Bird’s eye view of Leave calendar of team for supervisors through ESS
Automate shift administration and improve productivity with Spectra’s Shift Management module. The solution accurately tracks and maintains record of staff hours against unlimited shift schedules. Experience great improvements in time savings with effectual management of your staff.
Key Features of Spectra’s Shift Management Module
- Unlimited shift schedules
- Auto shift allocation based on first punch of the day
- Flexi-shift support
- Shift roster upload from excel facility
- Employee/Manager can handle shift change requests through self service
- Shift exceptions regularization through work-flow
- Shift-wise bus route management
- Shift rotation / changeover
Attendance SheetSpectra’s innovative Attendance Sheet Management module gives detailed insights into employee productivity. It simplifies compliance, control labor costs and boosts overall productivity. With clearer visibility of recurring trends the solution supports robust attendance capabilities.
Key Features of Spectra’s Attendance Sheet Management Module
- Single screen view to facilitate various input entries
- HR user can view a month’s transaction for particular employee or transaction of a group of employees for a particular date
- All attendance related operations available on single right click menu
- Very helpful in quick corrections/regularization
- All changes made will be highlighted in different color
Payroll ProtectionSpectra’s Payroll Fraud Protection module easily detects and regulates payroll trickery, impacting the financial health of organizations. Data from Biometric devices to Software up to Payroll integration is automated with zero manual intervention.
Key Features of Spectra’s Payroll Fraud Protection Module
- Biometric authentication nullifies possibility of ghost employees
- All corrections/regularizations happen strictly through workflow and all changes are logged in Audit trail with details of users who made those changes
- Audit trail stays with database. No user can detach and alter the same
- Audit trail is available only to select users through software interface.